For Attendee list see hard copy.

1Meeting Location

Mark & Diane Davis

129 Wood Duck Loop

Mooresville, NC 28117

2Meeting Start

Meeting Schedule Start: 1900 hours; Meeting Actual Start: 1900 hours; Meeting Scribe: LSMartinson

3Agenda

• General discussion of history and organization of HOA

- Peter Lomas gave history

• Review Status of Lake and Dam

  • Need to mow

    • Discussion of options for mowing and maintaining Dam grounds

      • Self

      • Contract

      • retainer

    • Estimates of $300-$500 an application…. 3 or 4 times annually

    • Mark will look into contractor for quotes on (Mowing) grounds keeping

    • Inspection & Repair of damage

      • Muscrats/beavers

      • Fence mended (1998) ref: Kenneth Morrow (sp?)

  • Lake and Dam are 10 Acres* (tax = $42/annual)

  • *Platt on file reference Iredell County Book #1098 page 1283

• Legal Considerations

  • “Damage” liability

    • All property owners are liable if dam should breach and cause property of personal damage

  • Emergency Action Plan

    • Stamped by P.E.

    • Donna will follow-up with requirements

• HOA Membership

  • Past dues collection is in arears

  • Records will be transferred to Mark for review

  • Current funds collections to be deposited

  • 2014 and 2015 dues of $150 per homeowner to be collected

    • Meeting minutes from officers will go out to all HOA members

    • Meeting minutes out by 01-01-2016

• Election of Officers (Directors)

  • Mark reviewed organization- Directors determined to hold elections

  • Only two known to be surviving and both represented at meeting

  • Directors present agreed to elect a new director

    • Peter Lomas

    • Donna Hood (representing Bakers)

  • Should be 3-5 total per charter, need to hold election

  • Mark Davis elected Director unanimously

• Results of election of Officers:

  • President = Donna Hood, elected 11-3

  • Vice President = Peter Lomas, elected unanimously

  • Treasurer = Mark Davis, elected unanimously

  • Secretary = Linda Martinson, elect unanimously

• Renew Tax-exempt status for current HOA

  • Form passed to Director(s) for review (NC Form AV-10)

  • Action plan to be determined and communicated by Treasurer

  • Update exemption status

• Report on “Lake Norman Access” from Kathleen Vogal

  • Sub-meeting of the Village HOA to discuss course of action

  • A quorum of Village HOA was present

  • Mike Hancock was elected president

  • They will investigate further action

    • Reference action plan (attachment #2)

4Meeting End

Meeting Schedule End: 2100 hours

Meeting Actual End: 2100 hours

5Post Meeting Action Items

Action	Assigned To	Deadline
Transfer HOA Bank Account to new Treasurer	Mark Davis	01-01-2015
Find contractor for Grounds-keeping	Mark Davis	01-01-2016
Update tax-exempt status	Mark Davis	03-01-2016
HOA communication letter	Davis/Martinson	01-15-2016
Dam emergency plan with NC, submit or get extension	Donna Hood	12-31-2015

6Decisions Made

• Decision to establish another director per Charter

• Decision to elect officers

• Decision to collect and deposit HOA Dues

• Decision to contract grounds-keeping services

• Decision to file Tax Exemption renewal

• Decision to distribute annual report by end of March

• Decision to set-up HOA member Communication Plan (fb page, etc.)

• Decision to investigate possible Insurance

7Next Report

Summary of actions and details of HOA operation by 3/31/2015

8Next Meeting

Next Meeting: TBD by Directors not later than December 2016